Board Meeting Minutes of May 3, 2010
Regular Monthly Board Meeting
Monday May 3, 2010 – 7:00 p.m.
Board Room
PRESENT: Linda Tolmonen, Chair,
Brenda Lance, Dr. Rebecca Bond Staff: Cathy Collinson, Charles Taylor, Linda Enders
REGRETS: Margaret Traintinger,
1. Call to Order
L. Tolmonen, Chair called the Board of Directors Regular Monthly Meeting to order at 7:00 p.m.
2. Additions/Deletions to the Agenda
The following item was added to the agenda; 8.4 Diversity Session, North West Local Health Integration Network,
3. Declaration of Conflict of Interest
There was no declaration of conflict of interest declared.
4. Minutes of Previous Board Meeting –
The minutes of the Regular Monthly Meeting dated
5. Business Arising from the Minutes
5.1 Handi-Van Update – A copy of the correspondence submitted to MPP, Michael Gravell was distributed
regarding the hospital Handi Van service. C. Collinson reported that she has not received a response from
his office.
6. Committee Reports
6.1 Operations Committee Meeting –
The Operations Committee Meeting minutes dated
6.1.1 Capital Equipment Plan – extensive discussion took place regarding the capital equipment purchase of a
new lawn tractor at a cost of $35,000 versus the cost of repairs for the present tractor that has been expended. Following discussion it was agreed that the hospital maintain the present lawn tractor and purchase a new lawn
mower at a cost of no more than $10,000 and to purchase compatible equipment so that parts can be utilized
from the present machine if necessary.
MOTION #1: Moved by J. Pothof, seconded by J . Lasook
THAT the Board of Directors approve the Priority 1 Capital items totaling $104,530.
Carried:
Recorded Vote: Brenda Lance voted against the motion.
MOTION #2: Moved by
THAT the Board of Directors approve up to $10,000 for the purchase of a lawn mower.
Carried:
6.1.2 Hospital Truck Lease – extensive discussion took place regarding the feasibility of the hospital renewing the
truck lease at the end of May, 2010. Several scenarios were explored such as terminating the lease and
supporting the Maintenance Supervisor using his personal vehicle and the hospital compensating mileage,
utilizing Courier services when necessary or maintaining the lease for another two to three years or until
present aff turnover takes place through retirement. All Directors were provided an opportunity to share their
opinion and rationale.
MOTION #3: Moved by J. Pothof, seconded by J. Lasook
THAT the Board of Directors approve the lease of the hospital truck for the shortest amount of time up to a cost of $550/month with the provision that written notification be submitted to the Maintenance Supervisor noting that this will be the last lease the hospital will enter into.
Carried:
Recorded Vote:
MOTION #4: Moved by V. Bull, seconded by J. Pothof
THAT the Board of Directors approve the payment of the March 2010 disbursements totaling $616,535.12 as recommended by the Operations Committee.
Carried:
6.2 Development Committee Meeting –
The Development Committee Meeting minutes dated
6.3 Development Committee Meeting –
All present Directors attended tonight’s Development Committee Meeting and a verbal report was not necessary.
MOTION #5: Moved by J. Lasook, seconded by B. Lance
THAT the Board of Directors approve the Election Process for Board of Directors as recommended by the
Development Committee.
Carried:
6.4. Medical Advisory Committee Meeting –
The Medical Advisory Committee Meeting minutes dated
7. Chief Executive Officer Report – C. Collinson
The Chief Executive Officer’s report was reviewed and C. Collinson responded to questions.
8. New Business:
8.1 Strategic Plan Review – C. Collinson reviewed the revised hospital Strategic Plan and it was noted that the
update provides a record of the hospital’s progress in achieving the goals and strategies.
8.2 Hospital
Vision and Values Statement which incorporates the Board’s commitment regarding a clear safety statement
and a safety strategic goal. It was agreed that the hospital’s
available for reference at each Board Meeting.
MOTION #6: Moved by J. Lasook, seconded by J. Pothof
THAT the Board of Directors approve the revisions to the hospital Mission, Vision and Value Statement in support and commitment to Patient and Employee safety as a strategic goal.
Carried:
8.3 Annual Board Evaluation – Directors reviewed the results of the Annual Board Evaluation data and it was noted
that there continues to be some concern regarding the Board’s comprehension of their governance role
and their involvement in management issues.
9. In-Camera Session
MOTION #7: Moved by
THAT the Board of Directors move into the In-Camera Session at 8:30 p.m. p.m.
Carried:
The In-Camera Session concluded at 8:50 p.m.
MOTION #8: Moved by J. Lasook, seconded by B. Lance that the Board of Directors move out of In-Camera at 8:50 p.m.
MOTION #9: Moved by
THAT the Board of Directors approve $1000 funding for Steve Mangoff to attend the Canadian Physiotherapy Association Awards Ceremony in
Carried:
It was suggested that correspondence acknowledging Mr. Mangoff’s achievements should be submitted on behalf of the Board of Directors.
10. Date and Time of Next Meeting The next Board meeting is scheduled on
The next Board meeting is scheduled on
11. Adjournment
Motion #10: Moved by J. Lasook that the Regular Monthly Board meeting be adjourned at 9:00 p.m.
__________________ ____________________
Chair Secretary
